A Complete Guide to Properly Address E-File W-2s With Quickbooks Desktop






The W-2 forms are statements that have information related to the wages and salaries that are paid to the employee. Whenever the employees are going to prepare for their tax returns then they are required these E-File W-2s with QuickBooks Desktop. The Employer and employees both must have copies of W-2s just because it is an important part of your year-end tasks. You can send paper copies to your employees or print W-2s if you want to file them manually with the IRS. The W-2 is generally used to disclose employee salary for the previous year as well as the amount of tax withheld. 



What is a W-2 Form? 

W-2 stands for IRS Form W-2 (Wage and Tax Statement), which is filled out by your employer with the IRS. Any firm with employees must file a W-2 for each employee at the end of the tax year. For your records, the employee receives a copy of the W-2. It will be mailed to you or sent to you via Email.


During the tax year, a Form W-2 notifies the IRS how much money you made in salary, tips, and other forms of compensation. It also gives information about the IRS of your Social Security and Medicare contributions. 




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What all information does the W-2 include?

The major sections are included in the W-2 forms such as: 

  • Retirement Contributors paid

  • Local Income tax paid 

  • Wages, tips, and other compensation 

  • Social Security and Medicare payroll taxes paid 

  • Federal income tax paid 

  • State income tax paid 

  • Employer Identifying Information



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What are the requirements when printing E-File W-2s with QuickBooks Desktop?

The things you need to remember before moving ahead with the process are as follows:


  1. Check if the version of your QuickBooks Desktop is supported or not. 

  2. It is a must to have an active subscription to QuickBooks Payroll Enhanced or Standard service. 

  3. Ensure that you have the newest payroll tax table. 

  4. To print W-2 forms, blank ink and print onto paper are the required things. 

  5. You need to verify the compatibility of the form with the QuickBooks Payroll version. 

  6. Use the preprinted forms for inkjet printers. 

  7. You are supposed to print the form on blank paper, preprinted forms, or perforated paper of a laser printer.



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Steps to print E-file W-2s with QuickBooks Desktop 

There are a few steps that are required to be followed in a given sequence: 


  1. In QuickBooks Desktop, tap on the Employees menu. 

  2. Now, select Payroll Center.

  3. Click the File Forms tab. 

  4. After that, highlight Annual Form W-2/W-3 - Wage and Tax Statement/Transmittal.

  5. Press the Create Form button to create it.

  6. Hit the employees option if you wish to file the forms of all the employees.

  7. Next, you need to enter the necessary fields.

  8. When you're on the filing method window, make sure to select E-File Federal Forms.

  9. Type the Phone Number and the E-mail address of your company on the login screen. We will use that information to notify you about the submission process.

  10. At last, click on Submit.



To Sum-up!


Are you still in doubt related to E-File W-2s with QuickBooks Desktop? Don’t worry, here’s the solution. It’s necessary to fill out such kinds of forms when it comes to paying salaries and wages to employees. In such a scenario, you are required to have a word with our QuickBooks technical error support team in order to get the most satisfactory answer to all your queries. 
Location: Texas, USA

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