New ways to Update QuickBooks Company File in QuickBooks [2023]


The QuickBooks company file is one of the most important files in QuickBooks. It holds all your company’s financial and accounting data in one place and can be accessed by anyone anytime over any network. However, some users find it difficult to update QuickBooks company files and may face several errors too. If you are also someone who is struggling with the same and is looking for the right answers to your queries, then this blog is for you. We will help you learn how you can update your QB company file without facing any issues, so keep reading the blog.

Some Facts you need to consider before you Update QuickBooks Company File

Following are some of the important considerations that you should follow before moving forward with updating the company file as per the QuickBooks Desktop software rules:

Only Users with Admin Rights can Update QuickBooks File

If you are not logged in as an Admin in QuickBooks, you won’t be able to make any change in the QB company file. So make sure that you have logged in as an admin and have all the user account access to make any changes.

Try Not to Update Company File Stored on Another Network Computer

It is highly unrecommended not to update your company file which is stored on some other network computer. If the file is located on any other workstation, first move it to the local machine, update it and then copy back it to the other workstation.


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Do not Interrupt the Update Pricess, Even if It is Taking Time

Make sure that when the file update is under process, no one on the network access it or interrupts the process. The update process may take some time to complete depending on the file size. And interrupting in the middle may result in permanently damaging the file.

QuickBooks Company File Does not Open in the Older Versions

If you are still using the outdated version of QuickBooks on a different computer, then make sure that you create a backup copy of the company file on that system before updating the file. Because once the company file is updated, you won’t be able to open it in the older versions of QuickBooks Desktop.

You can’t Convert QuickBooks Desktop Enterprise Files into Pro or Premier Editions

If you use the QB Desktop Enterprise, then you can not convert these files in the other versions of QuickBooks like QuickBooks Pro and premier.


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How to Update Quickbooks Company File?

The step by step process to update the QuickBooks compnay file is as follows:

  • First, login to the server and open the QB application.

  • Then, opt for the Open or restore an existing company option.

If you are prompted by the Express Start Wizard (saying “Let’s set up your business!”), then simply close it to get to the No Company Open window.

  • Now, click Next after choosing to Open a company file.

  • Next, go to the point where  your company files are located. The location would be:

  1. C:\Users\Public\Documents\Intuit\QuickBooks\Company Files

  2. S:\Users\Public\Documents\Intuit\QuickBooks\Company Files

  3. For some users, it can be within a Shared drive or a "Clients" folder located as C:\ or S:\

  • Then, Click on the company file and Open it.

  • If you find multiple files with similar name, then you need to choose the file that has green/yellow icon Type named as QuickBooks Company File.

  • And, enter the company file's Administrator credentials and click OK.

  • It will promot you to update window. Here, click the Update Now button and the QB Company File Update Wizard will update your file. This window will automatically create a backup copy of your file prior to updating the file.

  • When finished, click Done.


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To Sum UP!!

Hope so, this were easy-to-understand and follow steps for you to update the QuickBooks compnay file. However, remember for QB users it is very common to face some glitches while updating the files. So, if you face any, try to resolve them or call at +1-(855)-955-1942 our QB experts at Data Service Solution for help.
Location: Texas, USA

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