How to Create and File 1099 in QuickBooks Desktop! [Updated Ways]



QuickBooks Desktop is full of amazing or time-saving features to help you prepare your 1099s from the info you already have in your accounts. It is found that a 1099s is a tax form that is used to record non-employee income. You must file 1099 in QuickBooks Desktop with the IRS when you pay contractors in cash, check, or direct deposit. There are several types of 1099 forms but the most common is 1099-MISC, which is often considered to report miscellaneous income that doesn’t fit into other categories. Unlike it, a Form W-2 is used to report salary or hourly wages. Form 1099 is an IRS tax form known as an information return which means you fill out the form as a source of information about your business. 


How to create 1099s in QuickBooks Desktop?

Once you prepare your forms, you need to file them online or print and mail them to the IRS. Also, select if you want to email copies to your contractors or mail them printed 1099 copies. Let’s carry out the steps to create and file 1099s in QuickBooks Desktop. 

  1. Firstly, navigate to Vendors, then select 1099 Forms and Print/E-file 1099 Forms.

  2. Now, you need to create a backup.

  3. Click on Get started for the 1099 form you wish to create. In case you need to create both 1099-NEC and 1099-MISC, you are supposed to repeat the steps for the other form. 

  4. After that, choose vendors who need a 1099 form and then press Continue.

  5. You have to verify whether the vendor information is correct or not. If there’s any updating required then you need to click twice on the section to edit any wrong information. Later tap on Continue.

  6. Next, map the vendor payment accounts. Head to the drop-down in the Apply payments to this 1099 box section and opt for the account you want to link the payment to. If any boxes are grayed out, they are mapped to the other 1099 form. You only need to map accounts to one 1099 form. When all set, hit the Continue tab. 

  7. Moving ahead, review your payment information for exclusions. To get more information on what can be excluded see What payments are excluded from a 1099-NEC and 1099-MISC? Tap on View Included Payments or View Excluded Payments to see detailed reports and again click Continue.

  8. You are required to analyze the vendors and amounts you're going to report and press Continue once more time. Note: If you want to see the vendors who don't meet the IRS threshold, choose the View Summary Report option.

  9. At last, select whether to print 1099s or e-file.


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Steps to check QuickBooks 1099 filing status.

After you've submitted your 1099s to the IRS, go back to your account to check your QuickBooks 1099 filing status. Follow the below-listed steps: 


  1. The very first step is to go to the dashboard and click the Plus (+) sign in the upper right of the account and select Check On Status.

  2. It will ask for your 9-digit reference number. You need to enter your reference number in the box next to * Enter Your Reference Number here. Then click Check Status.

  3. In case you do not have a reference number to check the status, you can navigate to Manage Forms.

  4. Now, choose the tax year and payer name for the forms you want to view the status under the Status column. Here, you will see the following:

  • Pending: The forms are waiting to submit to the IRS, as they have a future scheduled date.

  • Processing: The forms have been submitted and are being reviewed by the IRS and also are awaiting acceptance by the IRS.

  • Accepted: The forms have been accepted by the IRS.


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Know how to file 1099 in QuickBooks Desktop.

When using the E-file feature, the online program will automatically submit the mentioned forms for you. You can get copies of your 1099's if you've filed them through 1099 E-file service QuickBooks. Here’s how: 

  1. In the beginning, log in to your 1099 E-file Service account.

  2. Now, tap on Download and print copies for your records.

  3. You need to follow the onscreen instructions until you reach the Download You 1099 Forms screen.

  4. Finally, choose either Print For Contractors or Print For Your Records.


Closure!

Are you still getting messed up whenever you try to create and file 1099 in QuickBooks Desktop? Don’t Panic, if yes. An Independent contractor can be vital to growing your business. When you work with contractors, it allows you to outsource projects and certain skilled services so you don’t have to hire a full-time employee. Most of us are unable to record non-employee income and to resolve this issue, we believe in having a word with the QuickBooks helpdesk support team. This is the most convenient way to maintain all the financial records in one place.


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